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Job Posting for Facilities Coordinator

JOB TITLE:            Facilities Coordinator

REPORTS TO:       Executive Director

HOURS:                 35 hrs/week

SALARY:                $19.55/hr plus benefits package

DEADLINE:            October 30, 2017 at 5 pm

The Workers Arts and Heritage Centre’s mandate is to preserve, honour, and promote the culture and history of all working people. WAHC is located just off Hamilton’s creative hub, James Street North, in a designated heritage building, the Custom House. WAHC is a community museum and multi-disciplinary arts centre – we program contemporary exhibitions, arts events and permanent exhibits as they relate to our mandate. We support contemporary artists with a focus on social practice and community engagement, and foster and promote arts that can be accessed by a diverse range of audiences. WAHC also works very closely with, and is heavily supported by Canada’s union movement.

We are currently seeking a Facilities Coordinator to form part of the core staff team, whose primary role is to ensure a safe and accessible physical environment for the public and all users; administer and oversee the facility rentals program; ensure the maintenance and security of WAHC’s physical plant; assess and oversee minor and major repairs to the building; maintain exhibits; ensure the delivery of the tenant rental program; and install and ship artwork.

This position is a critical part of a small staff team, driving and supporting the work of the organization, in a shared office environment. As with most small arts organizations, this position will also be expected to contribute to shared responsibilities.

This position is unionized with CUPE local 1281, and as such has excellent protection and benefits. WAHC offers a generous compensation package that includes health benefits, pension plan, and plenty of holiday time, sick time and lieu time and flexible work hours.

Duties and Responsibilities:

The key duties and responsibilities include building management, facility rentals, gallery and exhibition support and administration.

  • implementation of physical plant standards and policy, troubleshoot and coordinate minor building repairs, develop list of all repairs needed, coordination of building trades for repairs, maintenance of grounds
  • monitor weekly clean up and janitorial services, training staff in safety procedures, distribution and control of keys and training of alarm code, memos to tenants re: building upkeep etc.
  • coordinate, schedule, ensure proper staffing of rentals on site at WAHC, and promote, answer queries and generally lead the facility rentals program; help to ensure that revenue targets are met and manage the rental fees
  • installation of artwork in galleries, including setting schedule for installation and take down of exhibits, shipping, planning and receiving, and communication of schedule in the shared staff calendar
  • for the Community Gallery, oversee the development (in consultation with other staff and appropriate committee), scheduling, installation and delivery of community gallery programming
  • assist to maintain temporary and permanent exhibits, as well as the Collections
  • provide progress updates; ensure adequate reporting is met; look after maintenance of office systems and equipment; shared responsibilities for admin support; possible attendance at appropriate committee meetings
  • assist Executive Director with job assignments to volunteers, summer and cooperative students in the area of building, rentals, and exhibit installation


  • minimum of 3 years of building management experience and a thorough working knowledge of building systems and building code requirements
  • carpentry and handy skills are a major asset, including knowledge of repair methods, materials and technology
  • WHMIS certification an asset and a working knowledge of the Fire Code and Occupational Health and Safety Act
  • ability to multi-task
  • excellent organizational and ability to prioritize and handle stress in an extremely busy environment
  • excellent judgment, diplomacy, and professionalism, energetic, self-motivated, flexible and adaptable
  • solid interpersonal skills, and ability to deal with the public, knowledge of event production and planning
  • proven experience and knowledge of the various methods for installing artwork of different media, including the handling of artwork, proper care for artwork and the packing and crating of artwork in all media
  • knowledge of Ontario Heritage Act, as well as maintenance of a heritage building an asset
  • some knowledge of landscaping and grounds maintenance an asset

The candidate must be well organized, self-directed, flexible and able to work in a shared office environment under the general direction of the Executive Director. This position requires frequent weekend hours, evenings, and late nights. This position requires frequent heavy lifting up to 45 lbs., and the handling of hazardous materials.

We are looking for someone who is a progressive, outside-the-box thinker, and has an appreciation for what WAHC does, and our mission/vision.

Please send a resume and cover letter no later than October 30 by 5 pm to No phone calls or email inquiries please. For more information on WAHC please visit our website at We regret that we can only respond to those selected for an interview.

WAHC promotes employment equity, and as such encourages those who have experienced discrimination based on sexual orientation, race, class, gender, ability and other systemic forms of oppression to apply and self-identify if they wish to do so.


Volunteer with WAHC

Are you interested in volunteering? We are always looking for new volunteers to help with the running of the Centre. In fact, WAHC relies on volunteers for many of its operations and we couldn’t do it without your support!

Although you might not think so, everyone has an important contribution to make – students have their youthful enthusiasm, retired workers have their valuable experience, and others have their own unique contributions. Whether you have three hours a month to spare, or three hours a week, there’s probably a volunteer position that is just right for you.

Check out all the opportunities listed below, then download, print and fill in our Volunteer Application form (MS Word document) and either email it back to us, fax it (905-522-5424), or drop it by the Centre. We look forward to hearing from you!

  • Administrative work
  • Visitor Services (Front Desk)
  • Special Events
  • Exhibit Installation and Maintenance/Building Maintenance
  • Archival/Collections
  • Docent/Interpreter

Thank you for considering spending some of your valuable time supporting the preservation and celebration of working class heritage!